Advanced MS Word Tutorial: (Contents Pages, Page Breaks, Sections) – Microsoft Word Tips and Tricks

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Watch at: 00:00 / 00:00:20hello everybody and welcome to thismonth's son says extreme scale memberswebinar I hope everyone's well Adam andDeb's here as normaltoday's webinar is a real good one I'mhoping to learn a few things for surehere's advance word tips and tricks andWatch at: 00:20 / 00:40we've got what we I say we Deb's has gotloads of great bit I'm gonna show youvery little today there's not loads ofgreat things to show you and veryexcited myself to learn just before westart and just want to give one quickannouncement and that is that we have aWatch at: 00:40 / 01:00new course live on Simon Says an extremeskill it's an updated windows 10 courseso if how to Windows 10 calls for awhile but Microsoft have changed a lotof things in Windows 10 in the last fewyears so we decided to start fromscratch and we've actually uploaded aWatch at: 01:00 / 01:20brand new course so if you're looking toget to grips with the Windows 10operating system learn how to use acontrol panel users the user managementall that kind of stuff we cover all ofthat in our new course and it was ofcourse done by the marvelous DeborahAshby who will now show us all aboutWatch at: 01:20 / 01:40Microsoft Word and take us through someadvanced tips and tricks over to youdopes lovely Thank You Adam goodafternoon everyone welcome to today'swebinar on advanced word tips and tricksjust to echo out and I hope everyone isdoing ok from wherever you are in theworld that you're joining us from todayWatch at: 01:40 / 02:00I hope you're not going to crazy andlockdown I'm just about hanging in thereit's getting a bit much now but notreally too much we can do about it I amvery excited to be hosting this webinarthis afternoon because it's not all thatoften that we run a webinar on word andwhat we're going to focus on is reallysome of the more intermediate toWatch at: 02:00 / 02:20advanced topics that are really gonnahelp you with your overall usage of wordand your understanding particularly ifyou're someone who spends a lot of timeworking with longerdocuments as always Adam is on hand toanswer any questions you might have withregards to the logistics of the webinarWatch at: 02:20 / 02:40so you've got the chat panel there ifyou need to speak to him if you have aquestion for me as always I'm gonna beleaving some time at the end to answerthose now as always I'll brieflyintroduce myself for those of you whohaven't come across me before so my nameis Deborah Ashby and I'm a Microsoft ITtrainer and I specialized in the designWatch at: 02:40 / 03:00delivery and facilitation of Microsoftcourses both online and in the classroomand I've been using word for it's alwaysa bit scary when I say this over 25years now so I've really got to see howit's evolved over those years from whatwas a very simple word processingpackage back in the 90s when I startedWatch at: 03:00 / 03:20using it all the way through to thecomplex product that we have today andit's undergone so many changes over theyears and I think that there is a littlebit of a misconception when it comes toword that it's a really simpleapplication that doesn't really requirea great deal of training and I would saythat that is true to a certain extentit's definitely not as complex asWatch at: 03:20 / 03:40something like Excel but there are stillmany things in word that I've seenpeople struggle with time and time againand things that people maybe don'tnecessarily understand or even know areavailable in the package so I hope toshow you some of those things today andas always I'm gonna try and throw in asmany little tips tricks shortcuts allWatch at: 03:40 / 04:00those good kinds of things to make youmore efficient when you're using word solet's take a look at our agenda quite afew agenda items today we're just gonnastart our we're gonna start out with ablank document and I'm going to show youa few little tips and tricks withregards to getting some junk text intoyour document we're gonna go throughWatch at: 04:00 / 04:20some ways that you can paste informationfrom websites and other places and I'mgonna show you a different way to usethe Find and Replace utility as wellwe're then going to jump into reallystarting to style up our documents sowe're gonna start using words styles andI'm going to try and explain to you whythat's important particularly if youWatch at: 04:20 / 04:40want to do something like add a table ofcontents I'm going to show you how youimport text into Word from another fileI'm gonna do a little bit on addingpictures and formatting those picturesin your documents and we are going toinsert a table of contents I'm going toshow you how you can edit it update itWatch at: 04:40 / 05:00all of those good kinds of things nowone thing that I find that people alwaysstruggle with is working with breaks ina document so that would be page breaksand section breaks I'm going to show youexamples of both I would say page breaksare reasonably straightforward butsection breaks team seem to stump peopleWatch at: 05:00 / 05:20a little bit particularly when it comesto how you can format different thingsin different sections so we're reallygoing to focus on that in the session aswell I'm going to introduce you to usingthe quick part gallery which is just anice little feature for reusing contentthat you've used before we're gonna talkthrough inserting footnotes and endnotesWatch at: 05:20 / 05:40into a document and also working withpage numbers and again page numbersthat's one of the things that can gowrong very easily if you're not surewhat you're doing so I want to show youagain a few little tips and tricksrelated to that we'll take a look atheaders and footers I'm gonna show youhow to insert an index at the end ofWatch at: 05:40 / 06:00your document and we're gonna finish offwith a good old mail merge we're gonnacreate some letters and I'm gonna runyou through that mail merge process sothat is it quite a few things to coverso I'm gonna jump out of my presentationand I'm gonna jump across to word now ifyou're wondering what version of wordWatch at: 06:00 / 06:20that I'm actually using I'm using wordfor office 365 so it's the latestversion I will say that everything I'mgoing through now is fine if you'reusing word 2013 2016 2019 or the sameversion that I'm using on office 365 sowe're gonna start out just with a blankWatch at: 06:20 / 06:40document now as I said the first thingthat I'm gonna show you here issomething which you may not know aboutsomething which is very simple but canbe really useful and that is just addingjunk text into a documentand when I say junk text I just meantext that doesn't really have too muchof a meaningWatch at: 06:40 / 07:00and you might think to yourself wellwhiner that I want to put junk text intoa document war sometimes if you'reworking with a document and maybe tryingto decide on a layout it's nice to beable to have some text in that documentso you can see how it's going to lookbefore you actually replace it with theactual text and this is something I useall of the time now I'm just gonna useWatch at: 07:00 / 07:20my zoom to zoom in slightly so you cansee this and what I'm gonna do and thislooks very much like an excel commandI'm gonna type in equals R and now thatmeans random I'm gonna open my bracketand I'm gonna say 10 comma 10 I close mybracket now what I'm essentially sayingthere is insert 10 paragraphs of 10Watch at: 07:20 / 07:40lines each of random text into mydocument it's when I hit enter that'sexactly what I get and you'll see thatit kind of relates to some of thefeatures in Word it's not particularlymeaningful but again as I said if you'retrying to design the layout of adocument sometimes it's good just to beable to quickly get some text in thereWatch at: 07:40 / 08:00before you actually put the actual textin so that's a little quick trick foryou there now I'm going to delete thisI'm gonna click in my text control a tohighlight everything and press theDelete key on my keyboard now there isanother way of adding junk text if youwant something that is slightly moremeaningful if you type in equals loremWatch at: 08:00 / 08:20open bracket and then this time I'mgonna do six paragraphs of five lineseach that gives me that lorem ipsum textinstead okay so you can use either ofthose in order to get junk text intoyour document always useful to know IWatch at: 08:20 / 08:40find now what we're gonna do now is I'mactually going to put into this documentsome text that I want to use and I'mgonna bring this text in from a web pageso I'm gonna jump across to the Internetand I have a little Wikipedia page hereon the solar system what I'm gonna do isWatch at: 08:40 / 09:00I'm just gonna take some of this textI'm gonna copy it I'm gonna paste itinto my blank document and I'm justgoing to take this for this first fewparagraphs up here- right-click I'm gonna say copy I'mgonna jump back to my blank document nowwhen it comes to pasting things into aWatch at: 09:00 / 09:20Word document that you've got fromoutside or another source such as theInternet if I was just to do a ctrl V topaste it's gonna pull across all of theformatting from that web page now Ialways say to people this is never agood idea because sometimes what happensis that along with that formattingWatch at: 09:20 / 09:40you'll get lots of things in thebackground that you don't particularlywant it can be quite dangerous it canmake your document grow to anextraordinary size and it's just youdon't really want to be doing that whatyou want to be doing is really pastingit as plain text and then formatting itas you see fitso I'm gonna use my undo button on myWatch at: 09:40 / 10:00quick access toolbar controls ed if youlike keyboard shortcutsand instead of just doing a plain oldpaste ctrl V I'm gonna go up to my homeribbon I'm gonna click the lower half ofthe paste button and one of the optionsI have here is keep text only so that'sessentially going to discard all of thatWatch at: 10:00 / 10:20formatting and just bring it in asregular text that's a lot better way alot healthier for the document you'recreating to do it that wayso now you'll see that I've bought thistext across and what I'm gonna do is I'mgonna turn on at my show/hide all myparagraph markers again on my homeribbon in the paragraph group you'll seeWatch at: 10:20 / 10:40how this little paragraph symbol when Ihover over it says show/hide if I clickit it's gonna show me where all myparagraph markers are now these performa very important function people thinkthese just kind of show you where thereare returns but they show more than thatWatch at: 10:40 / 11:00so each paragraph marker essentiallyholds all of the formatting informationfor the preceding paragraph which is whyyou might find sometimes if you aretrying to do some formatting on aparagraph if you highlight the paragraphand this little marker sometimes you'regonna have problems because that'sWatch at: 11:00 / 11:20actually holding all of the formattingin thereokay so just be aware they're not justthereto show you where you have carriagereturns they do hold all of theformatting information now what I wantto do now is I'm going to show you aquick trick when it comes to find andreplace which you may not be aware ofnow in this document I have theseWatch at: 11:20 / 11:40paragraph markers and the space inbetween the first and second paragraphsis a little bit largeideally I'd want to delete thisparagraph marker and have it lookssomething like that now my documentisn't particularly long but if I've gota very long document going through andmanually deleting all of these paragraphmarkers is going to be a bit of a painWatch at: 11:40 / 12:00so there is a quick way of doing that byutilizing Find and Replace so what I'mgoing to do is on the home ribbon allthe way over in the editing group I'mgoing to click on the replace option nowit's asking me to find what so how do Itell word that I want to find aWatch at: 12:00 / 12:20paragraph marker I'm sure if you've usedthis before you've probably used it tofind specific words and replace themwith other words but you can also use itto find what we call special charactersin your document as wellnow there is if I click this more buttonjust here if we jump into I think it'sWatch at: 12:20 / 12:40under special there we go you have allof the different things that you canfind so paragraph markers tab charactersall those different kinds of formattingthings as opposed to text now when itcomes to paragraph marks I could clickon this one just here or I could typeWatch at: 12:40 / 13:00into the find what and I can't rememberwhat you call that if anybody canremember what you call that little iconthere please type into chat because Ican't remember what it's good chevron itmight be a chevron I call it a hats butI know that that's not the actual word IWatch at: 13:00 / 13:20try to save my embarrassment by justlearning out there and getting somebodyelse to tell me but that little symbolthere with the P means one paragraphmarker now essentially what I want to dohere is I want to replace wherever Ihave a double paragraph marker withone paragraph marker so I'm gonna doWatch at: 13:20 / 13:40this twice so I'm gonna say find yourdouble paragraph marks and replace withjust one paragraph mark I'm gonna sayreplace all it made three replacementsand now you can see that it'sessentially moved removed that secondparagraph marker I now only have one atWatch at: 13:40 / 14:00the end of each paragraph okay so that'sa quick way of doing that and alsohopefully you've seen there that you canuse find a replace to replacenon-printing characters paragraph marksthings like that and not just textcarries come to our rescue that's it's acharacter carrot that's what it isWatch at: 14:00 / 14:20Thank You Terry it just escaped I shouldremember that carrot okay you can runthe next webinar Terry carrots and peasall right so we've got rid of those whatI want to do now is I want to startadding things in and styling up thisWatch at: 14:20 / 14:40document so the first thing I'm gonna dois I'm going to add a title into hereand I'm gonna call it a solar system nowone thing I would say is when you areworking with documents and you're gonnastart to style it up add headings thingslike that it's always really useful toWatch at: 14:40 / 15:00work in draft view and this might not bea view that you've gone into before butif you jump across to the view ribbonyou'll see in this first group I'mcurrently working in print layout viewand that is the view that you'llprobably be working in most of the timebut we do have lots of other views inhere and the one that's particularlyuseful when you're adding styles to yourWatch at: 15:00 / 15:20document is draft view okayso I'm gonna switch into draft view andyou'll see that it looks like this nowyou might think well that doesn't lookparticularly useful it will be in amoment because what draftview allows you to do is in a momentwhen we've turned it on you're going tobe able to see a pane running down theWatch at: 15:20 / 15:40sides it's gonna show you what style youhave applied to each paragraph in yourdocument but by default you don't getthat pain running down the side it'ssomething that you need to turn on okayso what I'm gonna do is I'm gonna jumpup to file and we're gonna go down tooptions and you'll find this setting inWatch at: 15:40 / 16:00advanced and I'm gonna scroll down I cannever remember where it isthere we are underneath this displaysection you'll see here it says stylearea pane widths in draft and outlineviews and what you'll probably find isif you can't see it you'll have it setto zero in here so all you need to do isWatch at: 16:00 / 16:19change it to something like one inch twoinch something like that so I'm justgonna put two in click on OK and you cansee I now get this style pane mine's abit large so I can just drag that in tomake that a bit narrower but what youcan now see is it's showing me runningdown the sidewhat style I have applied everyWatch at: 16:19 / 16:40paragraph in this document and currentlythe only style I have applied is normalwe haven't added any other styles intothe document as yet okay now what I'mgonna do is I'm going to take this solarsystem and we're gonna make this aheading and we're gonna use word stylesin order to do that now you'll find yourWatch at: 16:40 / 17:00styles in this big Styles group and if Iclick the drop-down you can see we havequite a few of them in there now theones that you can see are the ones whichkind of come with word these are thestandard word styles of course if youwant to create your own styles you cando that you have a create style buttondown here where you can specify what youwant your heading one to look likeWatch at: 17:00 / 17:20heading two so on and so forth so ifthat's something you want to do thenplease feel free to do that it is fairlystraightforward but for the time beingI'm going to utilize just the ones thatwe have in here and I'm going to apply aheading 1 style to that first heading soyou can see now it's formatted itdifferently and it says heading 1 inWatch at: 17:20 / 17:40that column I'm gonna click and I'mgonna add another heading I'm gonna sayoverview of the solar system and forthis one I'm going to apply a heading 2okay and again you can see that that'snow listed in that Styles pane so thisWatch at: 17:40 / 18:00is particularly useful to have open whenyou're styling long documentsparticularly when you start to usethings like tables of contents now ifyou're wondering well why would I wantto use styles in my document well a fewreasons really firstly it gives yourstart at your document a nice logicalflow if you have a heading 1 and thenWatch at: 18:00 / 18:20the subheadings heading to subheadingsof that heading 3 so on and so forth itmakes it easy for people to read theother thing is if you are gonna add atable of contents into your document atable of contents only works if you haveheading Styles applied to your documentthat is essentially what the table ofWatch at: 18:20 / 18:40contents uses in order to construct thetable of contents so if you don't haveany in there then your table of contentsisn't going to work ok so just bear thatin mind you must style your documentprior to adding a table of contents allright so what I'm gonna do now is I'mWatch at: 18:40 / 19:00gonna add a little bit more text intothis document and then we're gonna addsome more headings now what I'm gonna dois I'm going to click at the bottom hereand I'm gonna pull in some text that Ihave saved off in a text file so I'mgoing to jump up to the insert ribbonand right at the end we have this textgroup and one of the options I have isWatch at: 19:00 / 19:20object and I'm gonna say text from fileit's going to open up my file explorerand I can now browse to the folder wherei have my files i'm just gonna gothrough to my folder and what I'mlooking for is I have a text file it'sWatch at: 19:20 / 19:40actually a notepad file and I want touse the information in there and pull itinto my document now you can't see thatlisted there because currently I'm onlydisplaying all Word documents and thisis actually a notepad document so all Ineed to do is click the drop-down andselect all files and it's now showing meWatch at: 19:40 / 20:00those other files and we have one therecalled the planets dot txt and I'm gonnasay insert I'm gonna say ok and it pullsthat in but you can see that it pulls itin in a really strange format andbecause I have that styles area open IWatch at: 20:00 / 20:20see that it's brought it in in thisplain text format which looks differentto my formatted text above so all I needto do here is if I just click that firstline I can use a shortcut key tohighlight everything from that pointdown I can do ctrl shift and the endbutton to highlight everything from thatWatch at: 20:20 / 20:40point I can then jump across to my homeribbon and I'm gonna apply normal styleso it's the same as everything aboveokayso fairly simple just a few little tipsand tricks there and it makes it veryeasy to convert everything so that itlooks the same as the other text in yourWatch at: 20:40 / 21:00document now you'll see here that whatwe also have is that problem that we hadearlier we have these double paragraphmarkers that we're gonna want to get ridof so I'm basically gonna do the exactsame thing that I did before so I'mgonna click at the end here I'm gonna goto replace and fortunately replaceWatch at: 21:00 / 21:20remembers the last thing that you used Iwant to use the same thing and replaceall double paragraph markers with oneI'm gonna say replace all it's made 15replacements click on OK and veryquickly I've been able to get mydocument looking quite nice okay so aWatch at: 21:20 / 21:40few little tips and tricks in there nowI have all of that in there I'm going togo through and I'm going to carry onadding styles to the rest of thisdocument so I have the planets just hereI'm gonna make that a heading to theinner planets I'm gonna make a heading 3because that's the subheading and then Ihave all the names of the planets andWatch at: 21:40 / 22:00those are going to be heading for now Idon't have to do these individually whatI can do is select the first one Venushold down control select the second onethe third one I can carry on goingthrough and selecting all of thoseplanets and I can then apply a heading 4Watch at: 22:00 / 22:20in bulk to all of them I can see I alsohave the outer planets there so I'mgoing to apply a heading 3 to that oneso very quickly I've been able to styleup that document and make it a lot morereadand a lot nicer to look at hopefullythat makes sense to everybody so far nowWatch at: 22:20 / 22:40before we move off this topic of stylesjust remember that with styles you canmodify any of these as well so if youwant to change the way that they lookfor example this heading - if Iright-click I have a modify option whichis going to allow me to modify theproperties of that particular style soit might be that I've decided I want myWatch at: 22:40 / 23:00heading twos to be in bold or I wantthem to be a different font or I wantthe font to be a different size or maybea different color and I can go in thereI can change those properties and I canuse that style of heading - in thisdocument now at this stage it's reallyimportant to point out at the bottomWatch at: 23:00 / 23:20here a couple of different options sothe first one here is automaticallyupdates now if you have heading twosthroughout your document and you then goand decide to change the properties ofthe heading - if you want all of them toupdate with the new properties you'llneed to select the automatically updatebutton another thing you'll want to doWatch at: 23:20 / 23:40is you'll see here it says only in thisdocument so if I make changes to thestandard heading - it's only going toapply in this document if I was to opena new blank document my heading twowon't be the modified one it will justbe the standard one available in word ifI did want to make my new edited headingWatch at: 23:40 / 24:00to available across all the documentsthat I create I would need to selectthis option down here new documentsbased on this template it's essentiallygonna save that back to the normal dottemplate which is what all new documentsare created off of okay so just rememberthat if you're going to go in and startWatch at: 24:00 / 24:20modifying these styles another thingthat you might want to utilize if youare working with styles in your documentis the Styles pane so again that can beaccessed by clicking this littledownward facing arrow in the bottomright hand corner and it's going to giveyou this little pop-out pane at the sideand that will allow you to do variousWatch at: 24:20 / 24:40different things such as if I wanted toquickly select all of the heading foursin this topc'mon I can hover over heading for inthis Styles pane click the drop down andI can say select all and it's gonnaquickly select all of those headingfours which means that I can now makeWatch at: 24:40 / 25:00any formatting changes change things allin bulks and maybe I don't want these tobe italics so I could click the italicand they're now all changed to nonitalic ok so a few little tips andtricks in there when it comes to workingwith styles in your document and I willsay you can really go to town on stylesWatch at: 25:00 / 25:20there are so much to them there issomething that you think will beparticularly useful it's definitelyworth doing some further reading on thatparticular subject now one thing I'mgoing to do before I move off of thisparticular topic is I'm going to comeout of draft view but I'm gonna beswitching backwards and forwards so tomake that easier on myself I'm gonna addWatch at: 25:20 / 25:40the draft View button to my quick accesstoolbar now again if you don't utilizethe quick access toolbar or you don'tknow what it is it's basically thislittle bar that runs just across the topof my document and what you can do hereis you can add icons or commands thatyou utilize frequently so that they'reWatch at: 25:40 / 26:00quick and simple for you to access andit's really easy so if I jump to view Iwant to add this draft button to thisquick access toolbarall I need to do is right-click and thefirst option I have add to quick accesstoolbar and there we go I now have mydraft button toggle it might be that IWatch at: 26:00 / 26:20toggle between draft and print layoutall the time I might want to add thatone as well ok so now if I want toswitch to print layout view I can justclick that button and it will switch meacross so those useful it means I don'thave to go through searching through theribbons in order to find commands I usefrequently so definitely worth goingWatch at: 26:20 / 26:40through and customizing your quickaccess toolbar if that's not somethingyou've done already alright so adocument looks a little bit nicer now wehave our headings it's quite easy toread what I'm going to do now is I'mgoing to show you how to add a couple ofWatch at: 26:40 / 27:00picturesyou can manage and deal with pictures indocuments so what I'm gonna do is I'mgoing to actually I'm going to add apage break in here first of all I'mgoing to separate this planet sectionfrom the section above now when it comesto page breaks there are a few differentways that you can do it and essentiallyWatch at: 27:00 / 27:20what inserting a page break will do isit will say wherever your cursor isclicked it will say okay the page endshere and it's going to push everythingbelow it on to the next page so I'mgoing to click my cursor at the end ofwhere it says Milky Way galaxy and I canadd a page break now you could go up toWatch at: 27:20 / 27:40insert and choose the page break optionjust there that's absolutely fine what Itend to like to use is the shortcut keyand you can see it listed there in thescreen tip it's ctrl + return so I'mgonna click and I'm going to do ctrlenter and that's a quick way of addingin that page break now if you want toWatch at: 27:40 / 28:00see where your page breaks are in adocument that is where you'll have to goback to home and turn on those show/hidemarkers these show all of yourformatting in your document and that iswhen you'll be able to see where exactlyyour page breaks and section breaks arein your document so if I decided that Iwanted to delete that page break I'dWatch at: 28:00 / 28:20need to make sure I could see it firsthighlight it click delete and that pagebreak is now gone okay I'm gonna put itback in control-enterokay so show/hide marker really is yourfriend now what I'm going to do is I'mgoing to add some pictures in for VenusWatch at: 28:20 / 28:40and the earth now I'm going to click atthe start of the Venus paragraph and toadd a picture we do that from the insertribbon at the top I'm going to click thepictures drop down now Microsoft havechanged this recently they've added anew option in when it comes to insertingpictures so if you have a picture thatWatch at: 28:40 / 29:00you want to use saved off to your localdrives then you would select this deviceand it's obviously gonna let you browsefor that particular picture the newoption is this one just here stockimages so let's click that and have alittle noseso what they've now made available issome stock images for you to use in wordWatch at: 29:00 / 29:20and I will say that this is nowavailable across all of the Microsoftapplications if you have the latestversion so we have stock images that wecould use we also have this really coollittle cutout people feature so this isquite nice I tend to use these more inPowerPoint presentations as opposed toWord documents we have this cool littleWatch at: 29:20 / 29:40gallery of people that you can now addinto your documents you have your iconsgallery again I use these a lot in bothWord and PowerPoint you have a selectionof icons that you can utilize and thenfinally you have some stickers that youcan use in there as well so these are alittle bit more cartoony so I wouldn'tWatch at: 29:40 / 30:00maybe recommend these forprofessional-looking documents but ifyou're doing something like I don't knowa newsletter or something like that youmight find those useful so this is thenew section that's been added in mostrecently by Microsoft now what we'reactually going to use is we're going togo to online pictures and this basicallyWatch at: 30:00 / 30:20allows you to search using Bing which isMicrosoft's search engine search onlinefor a particular picture that you wantto use so I'm gonna search for rhinessand click enter and now it's pulled backand this is basically doing an internetsearch of all images that match VenusWatch at: 30:20 / 30:40now you do have a filter just here whichrelate a filter for specific things soif you're looking for an image of aparticular size then you might want toselect one of these sizing options onethat I use quite often is thistransparent option quite often I want animage that has a transparent backgroundand if I select that option its gonnaWatch at: 30:40 / 31:00pull back all of the images which havetransparent backgrounds now in this caseI'm not too worried about using one ofthese filters but just be aware that youhave those available in there nowanother thing you need to be aware ofwhen you're utilizing images iscopyright and your C by default at theWatch at: 31:00 / 31:20top there it's got Creative Commons onlyticked so that is a certain type ofcopyright that's applied to pictureswhich basically means that youuse them but there might possibly besome restrictions on them so I would sayif you're doing a document which maybeyou're going to use in a presentationsorry presentation or maybe you'reWatch at: 31:20 / 31:40sending out to lots of people or even ifyou're creating something like I do likea training course you need to be a bitcareful you need to check the copyrighton the pictures that you're using butfor something like this I'm just gonnaselect this first image just here ofVenus I'm gonna select insert and youWatch at: 31:40 / 32:00can see there it's inserted this pictureit's a little bit large at the momentand what you'll see underneath is itdoes actually pull through the copyrighton that picture so if you want to see orcheck the copyright you do have a coupleof little links there which will linkyou through and tell you exactly how youcan use that picture okay if it's forWatch at: 32:00 / 32:20personal use then the majority of thetime it's absolutely fine now in thiscase I'm gonna delete out this littlecopyright area and it is just a text boxyou'll see I can move it around I'm justgonna press delete just to get rid ofthat now what I'm gonna want to do hereis resize this image to make it a littlebit more manageable so I'm gonna dragWatch at: 32:20 / 32:39the corner and I want to drag this andkeep the ratio of the picture so I'mgonna hold down my shift key as I dragwhich is gonna keep the ratio as I dragit it's not gonna go too thin or too fatI probably should have said too narrowand too wide there but thin and fat willdo for me I'm gonna just make that theWatch at: 32:39 / 33:00size that I wanted to now what I want todeal with is how my text is interactingwith this picture so currently you cansee it looks kind of weird the picturesthere the text is kind of awkwardlypositioned sort of at the side andunderneath and what I actually want isfor my text to wrap around this pictureWatch at: 33:00 / 33:20so I'm gonna click on this little iconthat pops out at the side which is gonnagive me some layout options for thispicture and the one that I'm gonnachoose is this one just here squarebecause what that's going to allow it todo is the text will then essentiallywrap around that picture and I couldWatch at: 33:20 / 33:39then make some adjustments to thispicture to make it a little bitif I wanted to and get it looking niceand neatall right so just be aware of how youresize and how you can adjust that textwrapping around your pictures I'm goingto do one more and just show you oneother little trick so I'm gonna insertone of the earth and I'm gonna utilizeWatch at: 33:39 / 34:00the same method we're gonna go to insertwe're gonna go down to online picturesand I'm gonna type in earth I'm going touse this first one here of our lovelylooking earth again the picture isenormous and it comes through with thatcopyright so I'm going to just deleteWatch at: 34:00 / 34:20that little text box out I'm gonnaresize hold down shift and I'm gonnaresize that down now what if I want thispicture of the earth to be exactly thesame size as this picture of Venus wellthe way that I can do that instead ofutilizing the handles is that I can justWatch at: 34:20 / 34:40check what the exact dimensions are ofthis particular picture so if I click onthe picture and jump up to pictureformat in that last group it's tellingme the size exactly in inches so it'stelling me it's two point one seveninches wide and tall okay so now I canWatch at: 34:40 / 35:00take that information and I can use iton this particular picture so I'm gonnaclick on the picture I'm gonna jump upto here I'm going to manually changethis to two point one seven now lookwhat happens when I try and change thebottom one to two point one sevenit changes the top one because what wordWatch at: 35:00 / 35:20will do is it will try and keep thataspect ratio okay so this picture maybeisn't exactly the same size as this oneso it's resizing it if I say it's goingto be two point one seven wide it saysokay well the perfect height for thatwould be two point two two but I want itat two point one seven so what I need toWatch at: 35:20 / 35:40do is click on the little arrow and Ineed to unlock the aspect ratio bytaking the tick out of that box once Ido that it's gonna stop automaticallysizing it and it's just gonna let meenter that in manuallylike so alright so just remember thatlittle lock aspect ratio box I'm thenWatch at: 35:40 / 36:00gonna do the same thing I'm gonna changethe layout and I'm gonna make this wrapsquare as well and then I'm just gonnaposition this as I want it so I'm gonnaput it something like that okay so thatis sort of how you can deal with resizeWatch at: 36:00 / 36:20pictures in your document and alsoposition them where you want them inyour document as well also remember thatwhen it comes to pictures you do have anentire contextual ribbon when it comesto formatting your pictures so if youwant to make minor Corrections changesto color maybe add things like bordersto them it's add a nice little borderWatch at: 36:20 / 36:40there like so then you can definitely dothings like that as well alright so justbe aware of those little tips and tricksalso so we're kind of rocking androlling now we've got our document islooking reasonably nice too got a fewbits and bobs in there we've got ourheading Styles what I want to do now isWatch at: 36:40 / 37:00insert a table of contents into mydocument so a table of contents isreally going to help people quicklynavigate to different parts of thedocument now table of contents isprobably a bit of overkill for this kindof document but imagine if you did havea very long document with lots ofheadings in it then that's going to beparticularly useful for people trying toWatch at: 37:00 / 37:20find different things within yourdocument now when it comes to insertinga table of contents I always like to putmine on a blank page of its own so whatI'm gonna do is I'm gonna enter in apage break in here so that I get a blankpage now if we can remember what theshortcut wants for a page breakWatch at: 37:20 / 37:40control-enter okay it's gonna push allthat information down onto the secondpage and it's gonna give me a blank pageat the top and this is where I'm gonnaput my table of contents now as Imentioned before a table of contentsreally relies on you having used styleswithin your documents so for example ifWatch at: 37:40 / 38:00you hadn't used styles if you'd manuallyformatted the headings in here by maybechanging the font size making itall changing the color table of contentsisn't going to pick those up as headingsthey must be formatted using the headingstyles in order for the table ofcontents to work so let me insert oneWatch at: 38:00 / 38:20and then we'll break it down and look atwhat it's doing now you'll find yourtable of contents options on thereferences tab in this first group justhere I'm going to click the drop-downnext to table of contents and you cansee that word gives me a few inbuiltoptions and I'm just going to selectWatch at: 38:20 / 38:40this top one just here and there you cansee it gives me a very nice table ofcontents it's picked up my headings andit's brought them into that table ofcontents now one thing you might noticeis that it hasn't actually picked upeverything in my document where I'veapplied a heading it's picked up theheading ones the heading twos and theWatch at: 38:40 / 39:00heading threes however in my document ifI scroll down all of these names ofplanets are actually heading forced nowthey're currently not being included inthis table of contents so if I want tomodify what the table of contents ispicking up in terms of the headings IWatch at: 39:00 / 39:20need to go in and I need to edit thetable of contents okay so I'm going toselect my table of contents I'm going togo up to this table of contents buttonand I'm going to jump down to customtable of contents and this here is goingto show you exactly what it's picking upWatch at: 39:20 / 39:40so currently heading 1 heading 2 andheading 3 now I want heading foursincluded so all I need to do is at thebottom here where it says show levels Ijust need to add 4 into there and youcan see now it says heading 1 2 3 & 4 Ican also make some other changes in hereI can choose if I want to show the pageWatch at: 39:40 / 40:00numbers now this has always been anoption that's confused me I don't knowwhy you would want to create a table ofcontents and not have the page numbersin that table of contents but I don'tknow if you if you don't want thenumbers there is an option there toremove them I'm choosing to right alignmy page numbers which I'm absolutelyfine with and I can also choose whatWatch at: 40:00 / 40:20style of tab leaderI have and the tab leader are these dotsin the middle just here so I can't useto have a dashed line and also a solidline instead though I'm gonna keep mineon dots I'm gonna say okay now becauseI've made changes word is gonna ask medo I want to replace my table ofWatch at: 40:20 / 40:40contents in this case I'm gonna say yesand you'll now see that I have myheading fours also included in thattable of contents okay so what I canvery do sorry what I can do now verysimply is if I want to navigate to adifferent page so maybe I want to jumpdown to Neptune if I hold my control keyWatch at: 40:40 / 41:00and click on the number it's gonna jumpme down to that particular part of thatdocumentokay so table of contents really nice toapply if you have long documents withlots of headings in them now one thingyou have to be aware of when it comes totable of contents is that you do need toWatch at: 41:00 / 41:20keep it updated so if you've inserted atable of contents in a document and thenyou start making lots of changes to thatdocument you might find that veryquickly your table of contents becomesout-of-date so what I mean by that isagain if I scroll down to let's saywhere we have neptune just here maybeWatch at: 41:20 / 41:40i've added some text in and it pushesneptune down onto the next page soessentially this heading for neptune isnow on page 5 but if you were to look atmy table of contents it's telling methat Neptune's on page 4 so what I needto do is I need to update this table ofWatch at: 41:40 / 42:00contents so if you make any changesalways come back in and update yourtable and you'll see that when you clickin the table of contents you have anupdate table button just above which youcan click click on OK and it's nowdisplaying the correct page number allright so just a few little tips andWatch at: 42:00 / 42:20tricks there when it comes to creating atable of contents updating it and alsochoosing what you want to include withinthat table of contents all right let'smove down and let'sstart talking a little bit about sectionbrakes and also things like columnWatch at: 42:20 / 42:40breaks and page breaks now what I mightwant to do is I might want to have thispage here where we have the solar systemI don't want to have that in columns asopposed to running straight across thepage so maybe I want it to look morelike a newspaper style of document soWatch at: 42:40 / 43:00what I can do is I can click at thestart here I can go up to the layoutribbon and you can see I have an optionfor columns and I'm going to say I wantthis to read into columns and you cansee what it's done I now have twocolumns newspaper style and as I scrollthrough everything is now in two columnsWatch at: 43:00 / 43:20but what if I only want to apply thistwo column layout to this specific pagehow would I do that well I'm going toundo and that is where we would usesection breaks okay now sections seem tobe something which do tend to confuseWatch at: 43:20 / 43:40people sometimes and one thing that Iwould recommend that you do when you areworking in word is that in your statusbar is that you turn on sections so thatyou can see what section you're in atany given moment so you can see heremine says right in the bottom left handcorner it says section one and then it'sshowing me the page that I'm working onWatch at: 43:40 / 44:00if you don't have section turned on ifyou right-click in the task bar all youneed to do is make sure that you have atick next to section at the top here andthat's going to show that information socurrently because I haven't divided mydocument into sectionseverything is considered to be sectionone so anything that I apply such asWatch at: 44:00 / 44:20columns is going to apply to all of thatsection so the entire document in thiscase if I want to specify where I wantthose columns to apply I need to startsectioning off my document so what I'mgonna do is I'm gonna section off thispage from the rest of the document andWatch at: 44:20 / 44:40it's very simple all I need to do isclick at the start of where it says thesolar system I'm going to go to mybreaks drop downand you can see I have a whole host ofdifferent section breaks that I couldutilize now I don't want it to move onto the next page I just want to insert awhat we call a continuous section breakso I'm gonna say continuous I'm thenWatch at: 44:40 / 45:00going to go down to the bottom of thispage and right at the end I'm gonna dothe same thing I'm going to insert abreak continuous so essentially whatI've done if I now click up here in thetable of contents area I just click thatif you look now in my status bar at theWatch at: 45:00 / 45:20bottom it's telling me that I'm workingin section 1 if I scroll down and clickin this page sometimes it takes a coupleof seconds for word to pick it up I'mnow working in section two if I click onthis page I'm now working in sectionthree so I have three sections to myWatch at: 45:20 / 45:40document and each section canessentially work independently from thenext so now what I can do is I can clickat the start of the solar system and Ican now go to the columns say I want twocolumns and it's only going to apply tothat particular section the rest of theWatch at: 45:40 / 46:00document is kept as normal all right sothat's a really important point to notebecause that might be something you comeacross quite often you want to applysomething to one part of the documentbut not to the rest of it and that iswhere you would use your section breaksa common one that I see is peoplewanting to have a landscape page in theWatch at: 46:00 / 46:20middle of a portrait document socurrently everything in this document isin portrait mode but it might be that Iwant this let's say this last page orsorry this page just here to belandscape and then I'd want everythingelse to be portrait so I would do itexactly the same way I would sectionWatch at: 46:20 / 46:40this off so I'm gonna go to breaks I'mgonna say continuous I'm gonna go to theend breaks continuous and then what Ican do is I can change the orientationof this page to landscape and you'll seethat everything else is in portrait okayhopefully that starts to make sense tooWatch at: 46:40 / 47:00everybody as to how you can startsectioning up your documents all rightreally important to get your head aroundall right let's move on to somethingslightly different and I'm gonna go onto this blank page at the end here nowthis is just a little tip and trick thatWatch at: 47:00 / 47:20I like to add in because it's notsomething that I see people use all thatfrequently but it's something that canbe really useful particularly if youfind yourself inserting the same contentacross multiple documents so maybe youfind that each time you create adocument you're inserting your companylogo or maybe you're inserting aWatch at: 47:20 / 47:40signature or something like that insteadof typing it out every single time orinserting the logo every single timewhat you can do is you can save it as areusable piece of content which we calla quick part in word so as an exampleI'm just going to show you how you cando that now I'm going to open a littleWatch at: 47:40 / 48:00document that I have here now thisdoesn't have much in it all it has is alittle piece of information that saysthis document has been created andresearched by and then it has my name mycompany and my email address now maybeif this is something that I put into alot of different documents and I don'tWatch at: 48:00 / 48:20want to have to type that out everysingle time so what I can do is I canhighlight this little piece of content Ican go to the insert ribbon and in thetext group I have this little thing herecalled quick parts and what I can do isI can say save selection to my quickpart gallery and I can give this littleWatch at: 48:20 / 48:40quick part or building block as theycall it a name and I'm gonna call thisReds sign-off something like that I'mgonna say okay so now whenever I want touse that in a document and we're justback in our original document now all IWatch at: 48:40 / 49:00would need to do is go to the insertribbon go to quick parts and you can seeit's listed in there so it allows me toreuse content over and over again in areally efficient way I don't have to goin and type it all out againand you can create quick parts forpretty much anything if there's acertain picture that you always use ifWatch at: 49:00 / 49:20there's a certain chart that you alwaysuse or a paragraph of text justhighlight it save it as a quick part andit's always gonna be saved there for youto reuse okay again hopefully that makessense to everyone all right let's moveWatch at: 49:20 / 49:40on and something very simple and quickthat I just want to show you and that isfootnotes and endnotes again these canbe really useful if you're working on along document so footnotes and endnotesyou'll find these on the I think it's onthe I can never remember where they arethey on the references yes thereferences ribbon you have this littleWatch at: 49:40 / 50:00group here now the difference betweenfootnotes and endnotes footnotesessentially allow you to add a note atthe bottom of the page providing moreinformation about something in yourdocument so if I was to click again atthis solar system and say insertfootnote you can see it jumps me down tothe bottom of that particular page withWatch at: 50:00 / 50:20a number 1 and I can insert a bit ofadditional information so I might wantto say information source is Wikipediaokay and I can add as many footnotes inas I like bear in mind if you add tooWatch at: 50:20 / 50:40many it does start to get a little bitcrowded in that footer area so footnoteswill add in at the bottom of the pagethat you're clicked whereas an EndNotewill go at the bottom or the last pageof the document so again if I want toclick and add an EndNote just here if Isay insert EndNote it's going to jump meWatch at: 50:40 / 51:00down to the end of the document and Ican add my information into theresomething like that okay so they're areally good way have you been our tosite or add more references or moreWatch at: 51:00 / 51:20information in and you can see now nextto solar system it's telling me thatthere's a number one thereand that's gonna refer to the number oneat the bottom of this particulardocumentokay so footnotes and endnotes reallyreally simple to add let's now starttackling this subject of page numbersWatch at: 51:20 / 51:40and this is the thing that I findconfuses people quite a lot and Iunderstand why because sometimes it canbe really fiddly and page numbers startto go crazy they start to get out oforder and people don't really know howto fix them and I myself sometimes stillnow even though I know how they worksometimes still when I'm doing them Ifinally go a little bit ski with and IWatch at: 51:40 / 52:00have to kind of fiddle around a littlebit in order to get them to work solet's take a look at the basic conceptof adding in some page numbers now yourpage numbers in general will go in thefooter of your document now a quick wayto access the header and footer becauseyou can't actually see them when you'reWatch at: 52:00 / 52:20just looking at your document is just togo to the bottom of the pageso in this case the table of contentspage and double click your mouse andit's gonna take you into that footerarea you'll also see when you do thatthat you then get a little menu item forhere sorry a contextual ribbon forheader and footer with all of yourWatch at: 52:20 / 52:40different options listed across the topnow what I'm gonna do is I'm just goingto insert some page numbers into thisfooter so on the header and footerribbon in the first group I have thispage numbers option I want them at thebottom of the page and again this ispersonal preference but I want mine overto the right-hand side I'm gonna clickWatch at: 52:40 / 53:00on the close header or footer button andyou can now see I have page 1 page 2page 3 page 4 page 5 and page 6 at thebottom so everything is flowing throughnicely so far now where the problemstend to occur is when you start tryingWatch at: 53:00 / 53:20to change the way these numbers areworking so for example this is my tableof contentPaige do I really want to have a numberon my table of contents page do I wantthat to be page one or do I want thispage the actual page with the content tobe page one if I want to remove the pageWatch at: 53:20 / 53:40number from the table of contents againif I double click on that footer areaall I need to do is go up to that headeror footer ribbon and select differentfirst page and you can see it's removedit from that table of contents and Istill have my numbers down here now whatyou'll notice is that despite the factWatch at: 53:40 / 54:00that we've fixed one issue we no longerhave a number on that table of contentspage it's still starting at number twonow it might be that you're happy withthat maybe you don't mind the table ofcontents being considered page one butif you want this to start as page 1 thatis where you're going to have to go inand format that number so if I doubleWatch at: 54:00 / 54:20click in the footer again I'm going tohighlight that page number right clickand I'm gonna say format page numbersand I'm gonna say start at 1 like so andclose header footer and now I have mydocument numbered with that first pageWatch at: 54:20 / 54:40as number 1 remember because we've nowchanged how that numbers working thatsolar-system section is now essentiallyon page 1 not page 2 so I'm gonna haveto do an update to my table of contentslike so alright so just remember thatWatch at: 54:40 / 55:00when you're working through yourdocument ok all right now I can seewe're running out of time so I'm gonnathere were a couple of other things Iwanted to show you but I'm gonna have todo because we've only got about or threeor so minutes left because I want toleave time for questions what I'm gonnado is I'm gonna leave the documentWatch at: 55:00 / 55:20editing there and I'm gonna show youcreating a mail merge very quicklybecause again this is something whichpeople will tend to use either at workor also in their personal life if you'recreating things like letters so let'sleave this example and I'm going to openup this letter dot docxWatch at: 55:20 / 55:40hang on a second I think that's becauseI was using it earlier let me just closedown these documents I think this isbecause I was doing this earlier let mejust delete out that information okay soWatch at: 55:40 / 56:00what we're gonna do here is we're gonnacreate a mail merge and we're gonna mailmerge a letter so what I have here firstis just a standard letter that I'vecreated that I want to send out to a fewdifferent people so instead of manuallycreating this letter over and over againas long as it's the same letter what I'mgonna do is I'm gonna utilize mail mergeWatch at: 56:00 / 56:20and let mail merge creates all of theletters for me and each letter is goingto be personalized to the individualapplicant that it's going to so when itcomes to doing a mail merge you canchoose who you're gonna send this to innumerous different ways now the way thatI choose to do it is I like to have aWatch at: 56:20 / 56:40list of all of the addresses in an Excelspreadsheet so I have something thatlooks like this so I have a title I havethe person's name the company theaddress city county postcode so on andso forth so I'm gonna utilize thisspreadsheet the names in thisWatch at: 56:40 / 57:00spreadsheet in order to address myletters okay so I'm gonna close thatdown and I'm gonna go back to my letterand I'm gonna start a mail merge so I'mgonna go to the mailings tab I'm gonnasay start mail merge and I'm going tosay I want to mail merge a letter I thenWatch at: 57:00 / 57:20move across to select recipients so theway you need to look at this is it'skind of a little process you go one twothree okay so start mail merge selectletter and then I can select recipientsI get three options in here I can chooseto type the recipient's I want thisletter to go to so I could go in andWatch at: 57:20 / 57:40type in manually the names or I couldutilize my outlet contacts or I can usean existing lists that I have in anotherdocument so in this case I have my namesand addresses in an Excel spreadsheetis then gonna ask me to find thatspreadsheet so I'm just gonna jump toWatch at: 57:40 / 58:00the folder I have it saved into it'sthis one here it's gonna say okay I findyour addresses on sheet 1 of that Excelspreadsheet which is correct and thenwhat I can do is I can say editrecipients list so it's essentiallygoing to import all of those addressesinto mail merge and at this stage IWatch at: 58:00 / 58:20could go through and I could do thingslike edit the information I have here Icould choose to not include certainpeople in the mail merge if I wanted toI can do various different things toedit that recipients list before Icomplete the mail merge now in this caseI'm fairly happy with how these look soWatch at: 58:20 / 58:40I'm just going to click on ok so nowwhat I need to do is I need to startadding into the letter my mail mergefields ok so what I'm gonna do is I'mgonna hit enter and the first thing Iwant at the top of this letter is I wanttheir name and their address and you cansee here in this write and insert fieldsWatch at: 58:40 / 59:00group I have the option of address blockso I'm gonna click address block it'sgonna allow me to select differentformats for my address and over on theright hand side it's gonna show apreview based on that information in theExcel spreadsheet of what that name andaddress is going to look like now inWatch at: 59:00 / 59:20this case I'm quite happy and I canscroll through my records and just makesure that I'm happy with how thataddress is going to look which I am I'mgonna say ok and it puts in essentiallya field code I'm then gonna press ENTERa couple of times and I'm gonna say Iwant my letters say deer and then I wantWatch at: 59:20 / 59:40it to say dear mr. or miss and thentheir last name so I'm going to go toinsert merge field and what you'll findin here are all of the headings from myExcel spreadsheet so I can now pick andchoose which heading I want to use inthis merge so I want this to say dearWatch at: 59:40 / 01:00:00Miss so I want the title space and thenI want their last name, then if I read through the letterthank you so much for your applicationfor the role of project managementinterest for this role has beenextremely high however and then what IWatch at: 01:00:00 / 01:00:20wanted to say is however and then theirfirst name we are delighted to informyou okay so I'm gonna click after wehave however and I'm gonna insertanother merge field of first name likeso alright and you can carry on goingthrough depending on what kind ofdocument you're doing utilizing all ofWatch at: 01:00:20 / 01:00:40the merged fields and inserting theminto your letter what I can then do is Ican preview what my result is so I havea preview results button and if I dothat it's gonna show me what my firstletter is going to look like so I can doa quick check I have the address thatlooks good it says dear Miss MatthewsWatch at: 01:00:40 / 01:01:00and it says however Vicki so it'spersonalized so I'm happy with how thatlooks I could go through and check theothers if I wanted to so if I move tothe second one by using the recordselector it's showing me Ben's details Ican see that that's personalized to Benonce I'm happy I can say finish mergeWatch at: 01:01:00 / 01:01:20and this edit individual documents isgoing to create all of those letters forme I'm going to say merge all recordsclick on ok and it's going to create onedocument that contains all of thosepersonalized letters so it's a superWatch at: 01:01:20 / 01:01:40quick way you can imagine if you have amailing list of 2000 people and you wantto send the same letter out to all ofthem but you want to make sure that itis personalized this is a great way ofdoing something like thatand of course on that mailings ribbonyou can do other things you can mailmerge envelopes labels all differentWatch at: 01:01:40 / 01:02:00kinds of things not just letters ok buthopefully if you've never done onebefore that gives you an idea of howthat all works as well alright as I saidthere are a couple of little things inthere which I haven't had time to showyou but maybe we can do that in anothersession I'm not going to keep you toomuch over the hour that we have so whatWatch at: 01:02:00 / 01:02:20I'll do is I'll hand back toAdam I'll open the floor up for anyquestions that you might havethank you very much Deb's once againmind blown that was really good I don'tknow about anybody else on the call butI've been using word for 15 to 20 yearsWatch at: 01:02:20 / 01:02:40also and I never knew sections existeduntil today so yeah really opened myeyes and control shift end absoluteGameChanger I think any highlighting andscrolling when there's a perfectlyuseful keyboard shortcut that does it soexactly the little things you see theWatch at: 01:02:40 / 01:03:00little things it is time savers add upover over the course of the months andthe years any questions guys I know weare sort of a bit over time if there isanything we can cover it quickly so doyou drop it into the boxno questions as we were going along yesWatch at: 01:03:00 / 01:03:20patty from Phoenix we will we will besending a recording out tomorrow sodon't worry about that if you missed itas always we'll be sending a recordingout so that that's that's no problem anda quick apology from me because we weremeant to have the documents that Deb wasusing as part of this we actually gotWatch at: 01:03:20 / 01:03:40organized this week we have thosedocuments ready but I was unable toupload them to the webinar system forsome reason it wouldn't work so I willmake sure that they are on the same pageas the webinar replay so you candownload the example files as wellWatch at: 01:03:40 / 01:04:00Patrick's asked is there a list or howdo we find a list of the equals commandsso those ones at the very beginning Iassume does I didn't realize you caneasy called yeah I discovered that manyyears ago and it's they are actuallywell the first one at least is an excelWatch at: 01:04:00 / 01:04:19command you can use equals R and inexcel as well but am i but I mean for meI would say those are the only two thatI know equals R and an equals lorem foruse in word there may be others I wouldjump on to Google for that andgood idea for an infographic or maybe wehave to get something put together onthat yeah I would just jump on and lookWatch at: 01:04:19 / 01:04:40for junk text enter junk text quicklyand word something like that and I'msure if there's others they'll be listedthey'll be listed there but no no greatlots of people saying thank you for therefresh which is which has been greatand yeah well for me thank you for lotsWatch at: 01:04:40 / 01:05:00of stuff I wasn't even aware of againit's one of those programmers that cando a lot more than you ever use it forand yeah if you if you just yeah if youjust learn a few of those extra bits thethe amount of time it can it can saveWatch at: 01:05:00 / 01:05:19you like I never knew numbering couldget so complicated but yeah so yeahfantastic that really enjoyed that oneand as did everyone else who's tellingby the look of it wonderful great thankyou think all useful I think a lot takenyeah exactly so the next webinar we'reWatch at: 01:05:19 / 01:05:40going to be doing is going to be a goodone it is advanced pivot tables which isvery exciting also one of my favoritethings and that's we're actually doingthat webinar because the next coursethat is writing for us and will be willWatch at: 01:05:40 / 01:06:00be live some point in the next in thenext month or two is actually advancedpivot tables so we're just working onthe syllabus and actually you knowwhat's going to go in that course at themoment but that that will be coming outand that's the next thing that we'regoing to one of the next courses itwe're going to be producing so we'regoing to hold a webinar on that for allWatch at: 01:06:00 / 01:06:19of our members in July as a as a kind ofa taste there if you like for that forthe full course one question from Baloractually when you use tab stops andcreate a paragraph and then change yourmind how did you fix the power back tosay left align let me open a blankWatch at: 01:06:19 / 01:06:40document hang on a second so you'retalking aboutsir tab stops running across the top isthat what you're talking aboutwhen you use tap stops and creates aparagraph and then change your mind howdo you yes I is what still yeah yeah myWatch at: 01:06:40 / 01:07:00tab stops turned on hang on a secondyes a tab stops normally run across thetop right doesn't look like I've gotmine turned on so just say that to meagain so if you do tap stop say it againand create a paragraph and then youchange your mind how do you fix theparagraph back to say left aligned youWatch at: 01:07:00 / 01:07:19can remove the tab stop so you can dragthe tab stop off of the toolbar I don'thave mine up because this is a brand newinstall of words hasn't got it on thereyou can't remove the tab stop off or youshould just be able to if they're leftaligned yeah I mean if they're going tothe tab so when you're pressing tab ifWatch at: 01:07:19 / 01:07:40the paragraph is moving across to thatfirst tab stop that you have you can ifyou remove the tab stop then theparagraph will go back to left alignedis that what you mean that sounds aboutright but do you confirm in the in thein the Box there and if that soundsright so removing the tab stop yesWatch at: 01:07:40 / 01:08:00that's that's it yeah yet just drag thetab stop off of the ruler great yeah allright brilliant so yeah advanced pivottables is next and then we have someeven more exciting live sessions linedup for you in well for that for the restWatch at: 01:08:00 / 01:08:20of the year in fact for August andSeptember for that we'll we'll work outwhat to do in the last quarter a littlebit later in the in the year great thankyou so much everybody for attending willwe'll leave you there Bala if you wantWatch at: 01:08:20 / 01:08:40to follow up just drop the line tosupport at Simon Says it dot-com andI'll I'll make sure we we we pick thatup maybe send us an example and we'lltry and send you back an answer butgreat thanks everybodywe won't take up any more of your yourdayWatch at: 01:08:40 / 01:09:00a lovely rest of your morning afternoonor evening depending where you are inthe world and it is someone joined usfrom New Zealand which i think is aterrible time zone for this sort of timeso thank you so much for cool thanksWatch at: 01:09:00 / 01:09:20everybody right we'll leave it thereDeb's are you sign off and we'll we'llsee you guys next monthall right cool thanks everyone forjoining I hope you picked up some usefultips and tricks and I look forward tospeaking to you next month bye everyone

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Comment (0)

  1. Great – thank you Debbie – I got lots of very useful tips from this video! If you are doing one on Macros, please let me know! thank you again, grateful learner;-)

  2. Hope you explain in this webinar how to work with styles with text after subtitles, paragraph numbering and the need to create a table of contents while at the same time accessing navigation pane.

  3. Thank you very much for these tutorials. I'm currently in school, going for administrative assistant, and I have computer class as one of the subjects and let me tell ya, I have learned more on these first two tutorials (Word beginners and this one), than I have in class.

    Just on this tutorial I learned a lot. Most of what you taught us here was new to me. So very grateful for it. I'll be watching the next (Word expert) tutorial soon.

  4. Thank you sooooooo very much, this was reeeeeealy useful.

    I am very pleased!

    Well done indeed!

    Will also certainly be checking out all your other tutorials.


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