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SearchThisVideo: Beginner’s Guide to Microsoft Word

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This is the beginner's guide to using
Microsoft Word and specifically using it
to create documents like reports, essays,
handouts, flyers, things like that. And so
I'm just gonna go down here and click on
Microsoft Word. If you don't have Word
down here on the taskbar, you can just
click here on Search Windows and do a
search for Microsoft Word to see if it's
on your computer. If that doesn't turn up
anything, then it's not installed on your
computer, but like I said, I'm gonna go
ahead and click on that to start it up
and Microsoft Word opens right up and it

gives me right away a bunch of templates
that I can choose from to help me get
started creating documents using
Microsoft Word. And you can see that
there's all sorts of great documents.
They have trifold brochures they have
event menus. They have blog posts, all
sorts of different templates that you
can use. Also across the top, notice that
you can filter them by category, so I
could just show Business templates. I
could show Event templates, labels and so
on. And notice that there is an Education
category. You can also search for online
templates here. So templates can be a
great time-saver. You can just select one

of these templates to open it up and
then edit it and use it for your own
purposes. But, in this tutorial, we're
going to focus just on creating starting
from scratch. And so I'm gonna click here
where it says Blank document and it
opens up the Microsoft Word layout and a
blank document. Now there is so much to
Word. Most people don't really use Word
to its full capabilities but in this
tutorial I'm really going to focus on the
basics, on those essentials that you need

to know to start using Microsoft Word
effectively. And one of the first things
I'm going to do is just close this panel
here at the left that says Navigation.
It's a nice panel, but I'm going to get rid
of that and close that out. Next, I want
to give you a quick tour of what you're
seeing here in the layout. You'll notice
that, across the top, we have tabs. We have
the Home tab, insert tab, design tab. and
This is very similar to Excel Microsoft
Excel and also Microsoft PowerPoint.
If you've watched my other tutorials, you
already know about this Microsoft office

layout, but for those who maybe haven't
watched those other tutorials just a
quick intro each of these tabs. When you
click on it will give you a different
ribbon and that's what they call this
this is the ribbon.
And the ribbon changes based on the tab
that you click. Ok, so if I want to change
something about the layout, I click on
layout and then I look at the layout
ribbon and see what I can do. Now each
ribbon is divided up into groups, so this
is the Page Setup group. This is the
Paragraph group and the Arrange group.
Now, what if I want to insert something,
maybe a picture or a photo, I would go to

the Insert tab and click and I get the
insert ribbon with lots and lots of
different groups. Now, one thing about
groups that you need to be aware of is
some groups will have a little launch
button in the corner. So here's an
example of a launch button. The paragraph
group has a launch button but the
arrange group doesn'tm at least for me it
doesn't. The page setup group has a
launch button. So what are these lunch
buttons and why do you need to know
about them?
Well basically, whenever you see a launch

button, what that means is that there are
more tools but that they couldn't fit
them in the space provided in the group.
So if I don't see one of the font
options that I would like to have, I look
through these to see if it's there and
if it's not I can just click here on the
launch button and then I'll get even
more options.
Another example over here in the Styles
group, There's a few styles but if I
click here then I get many many more
styles to choose from and some options
that I don't see just by looking at the
group itself. So watch out for that
launch button. Ok, now down here I have

the page of my document. This is my Word
document and it's completely blank. At
this time a couple of things that I want
you to know about before you get started
making a document: First of all, I don't
know about you, but I like to be able to
see the document - at least its width - and
so I'm gonna go down here in the lower
right corner and change the zoom level.
So it was at 200% and that was a little
bit too big for me. Maybe 150 maybe to
125. You know something like that that

will be a little bit easier to fit on
the screen. So I think I'll just go with
this 100%. Now, in this tutorial I'm using
Microsoft Word 2016 for Windows, but if
you're using an older version of
Microsoft Word, or even a future version
of Microsoft Word or Word for Mac, most of
what I'm showing you will still be
applicable, but one of the things that I
kind of miss from an older version
Microsoft Word is I miss the rulers. I'm
used to having a ruler across the top

and also down the left side to help me
know the size of the pages that I'm
working with. So I'm gonna go here and
look and see where might there be an
option to show the ruler and I would
think it would be maybe here in the
layout options. But the reason I'm
bringing this up is because if you're
having trouble finding an option, like I
am right now, you don't need to really
hunt and search for it very much if it's
not quickly showing up. All you need to
do is go here to the top where it says
"Tell me what you want to do" and do a

search. So I'll do a search for "Rulers"
and, look, right there at the top there's
an option that says "Show Ruler" and I can
click on it and immediately the rulers
pop up. Okay, so I'm happy now with the
look of Microsoft Word. Okay, now I'm
ready to start creating a wonderful
document and let's say this document is
going to be a handout or a worksheet for
my students. I can just go in and start
creating. So I'll just provide a space
there for the name of the student, the
class period, and I'm just typing and
hitting Return or Enter on the keyboard.

And I would like this to be the title of
my document. Now this is pretty typical,
but what I would do here is highlight
the text and immediately I get a pop-up
here with some options that I have. But I
can also go here to the Home tab home
ribbon. That's where you'll find the most
commonly needed options in Microsoft
Word. And so, look, there is Center and
that's what I was hoping for.
I can also underline if I want to. I can
make it bold and there's all sorts of

options that you have there. I could make
the text bigger but more often than not,
instead of making all of these fine
tuned adjustments, what I often do is I
use these styles. And so to show that, I'm
going to click the Undo button several
times to go back to just the text. So
with just the text selected, I'm going to go
here where it says Styles and I'll go to
Heading number 1 and you can see what
it does. It changes the color, it makes it
bigger, changes the font a little bit.
There's also Heading number 2, and
several other options. Title would be a

good one as well. And I'm gonna go with
Title. Now, regardless of which one you
pick, if you want you can still adjust it,
like I would still like that to be
centered. I
still like it to be underlined, and I
think that looks really nice. So, now I
hit Enter or Return and I can proceed to
create this worksheet. I can type in
instructions for my students and
Microsoft Word handles most of the work.
I'm just typing hitting Enter,
moving down. Now I can also click to move
around using the mouse, but watch what
happens.
I can only click so far. It's not letting

me go past the current line that I've
typed. I can go to the right side of it,
but that's as far as it'll let me go. I
can go back up though, by clicking and
make changes, make adjustments. Okay and
I'm really ruining this document aren't
I? So I'll just undo a few times, but the
point is that if you want to put in some
blank space and then type something
below, you're gonna have to tap Enter a
few times to move the cursor down, and
then you'll be able to type down below,
Now, when you get to the bottom of the
page, you hit enter and, look, it just

takes you automatically to page number
two. Now, a few other essential things to
know about Microsoft Word include how to
insert pictures, because that's really
one of the powerful things about
Microsoft Word. And you heard me say the
key word there, didn't you? It's "Insert". So
I click on "Insert" and look at the
options that I have: four things to
insert into this document, all sorts of
things, including Wikipedia articles,
online videos, all sorts of neat things.
But in this case, I'm going to go to
pictures, and that automatically accessed

my computer and now I can browse my
computer to find pictures that I can
then pull in and use in my document. So
I'll pull in this skeleton. Now, whenever
you put a photo or an image into
Microsoft Word, it brings up some
difficulties. For example, that is not at
all where I wanted that photo to be. I
wanted it to be here, in between the text
up here and the text down below, and so
this is a problem. The other problem is
the photo came in way too big. So let's

fix some of these issues. The first thing
I'm going to do is click on the picture.
Now ,something subtle just happened when
I clicked on that photo. Look what
happened. I got an additional tab and
ribbon that appeared at the top of
Microsoft Word and this is going to be
very important. Anytime you click on
something, especially something special
like a photo or a video, it's going to
give you some extra options.
In this case the format options. First
thing I want to do though is just resize
this image. So with it selected, I can
just go to the corner - any corner - click
and drag to shrink that photo down to

size a little bit. And that's a lot
better. Now, I still I'm struggling. I'm
trying to drag it up to the place I want
it to be but it's just not quite
cooperating with me. The reason why is
because this photo has some specific
layout options that come pre-selected by
default and so I need to change those
layout options. Now in this latest
version of Microsoft Word, when you click
on a photo, you'll get this little button
that pops up. You can then click on it to

change the layout options, but just like
in older versions of Microsoft Word, you
also have the option to right-click and
go to Wrap Text and that will give you
the same options. So here in Wrap Text,
I'm going to go with In Front of Text or
Behind Text. Either one will work great.
I guess I'll choose Behind Text, and now
you can see what happened. Now, it's
moving much more freely. I was not able
to do this before. I was not able to
click and drag and put the picture
wherever I wanted it to be, but just by
changing the options to Behind Text or

in Front of Text, now it's unlocked that
photo and I can put it literally
anywhere in this document that I want it
to be. You could even be up here in the
header or in the footer. It really
doesn't matter. So that's a nice little
trick that you'll want to know and be
able to use in your own documents. I also
want you to know that you can insert
online pictures, and this is a great
option. You can connect to the internet
and do searches and find images, find

clipart, and things that are on the web
and then just click and drag to drop
them into your project. So that's a
really nice option to have. Now, before we
move away from the photo and move on to
other topics, I want you to notice this
Format tab that I mentioned earlier. When
you click on a photo and then the format
tab, it gives you some options to do some
things that are really nice. You can
remove the background. In this case, it
wasn't very successful in how I removed
the background. You can alter the color
scheme in lots of ways. You can do some

corrections, and there's some artistic
effects. And so there's some
pretty exciting things you could come up
with, some creepy images here with this
skeleton. I'm going to undo that but these
photo effects are really pretty nice. You
can compress the picture as well and do
some other exciting things. There's also
some picture styles. For example, you can
put a frame around Mr. Skeleton here and
there's all sorts of different frames.
You can have a kind of a fuzzy border
around the skeleton. If you'd like, you
can make it almost 3D with some of these

3D effects. So some really nice options.
You can also crop, and you'll be
surprised how often this is helpful and
necessary. So when I clicked on Crop, it
gave me some additional lines and edges
and things like that.
So I can use that to crop out part of
the photo - whoops - and I have to make sure
I get the exact line there, and then I
can just click outside the box and it
makes that crop effective. So watch out
for this format tab. It'll appear and
give you some wonderful options that you
need to be aware of.

There are also all sorts of other great
options, especially shapes are especially
good. You can put in arrows. You can put
in call-outs. You can put in squares,
rectangles, circles, plus signs - all sorts
of great shapes that are useful
especially for teachers and students. And
I want you to know that you can also add
a text box. Now how is the text box
special? How is it different from the
regular text that you're typing in?
Basically a text box is additional text

that can float on top of your document.
So I'm gonna go with the simple text box
and I'll type in a wonderful message
here and then click away. This text box
now can be dragged wherever I want it to
go. Now it is interacting with that text
and if I don't want that to happen, I can
use this button here to make it be
behind the text, the other text, or in
front of the text. I'm going to go with
behind, and so now I can drag it freely
so similarly to how I fixed this photo
and made it so that I could drag it
anywhere I wanted it to be. It's similar

with text that's in a text box. Okay, now
here in the review tab, a few other
basics that you need to know about
whenever you're writing a paper or a
report or even a worksheet like this.
It's important to get the spelling right
and you can see here on the Review tab,
you can click Spelling and Grammar and
it will check for spelling mistakes. It
looks like it found one. I don't know how
I possibly misspelled this word but I
did and, if it can, Microsoft Word will
suggest alternate spellings that are
correct. In this case, I've got it stumped

a little bit so I'll close that out, but
I just wanted to point that out the
spelling and grammar in Word is great
and is really one of the basic
essentials that you need to know if
you're gonna be using Microsoft Word.
There's also some great options, like
Word Count if you're a student and the
teacher has said I want you to create a
two-thousand word essay or report,
you can just click to get a word count
and it'll tell you how many characters,
how many words, how many pages , etc.
There's also a wonderful thesaurus to
help you use a variety of words instead
of using the same word over and over.

That's very helpful. Okay, so let's say
you're done with your document and it's
time to get ready to turn it in. If
you're a student and you're finishing an
assignment, let's say or maybe you're a
teacher and you've put together what you
want to print and give to the students,
how do you go from there? Well, one of the
first things that you need to do is to
consider if you have the right line
spacing and things like that. Especially
for students, maybe the teacher has said
I want you to double space your paper.
How do you do that? Well, here on the Home
tab - home ribbon - you can go to Paragraph
group and, look right here this is the

line and paragraph spacing options. You
can go in and say I want double-spaced. Now, for that to really be effective, you
need to click and drag to highlight the
text that you want to effect. So now when
I do line spacing, set it at 2, now my
paragraph has double-spaced text. I also
want you to notice that you have font
color options and all sorts of typical
font options that you're probably very
accustomed to on all sorts of tools. And
on the internet there's different fonts

to choose from here as well. Okay, so I'm
happy with this. I'm good.
Of course, I could change the margins at
the left and right using this ruler tool,
but if I don't want to mess with that,
I'll just leave it as is. Now, to finish
this off, I just go to File and I have a
bunch of different options. First, I
really should save this. And I can click
Save. I can save it just to this PC and I
could save it directly, let's say, to the
desktop or to my
documents, but also notice that there's an
option to save it to OneDrive, and if

you're not familiar with OneDrive, please
watch my YouTube video on OneDrive. It's wonderful tool similar to Dropbox but extra good for Microsoft Office and
Microsoft Word, in this case. Now, to
access that it would be helpful to sign
in to your Microsoft account and that
way, like it says here, you can get to
your documents from anywhere because
you'll be signed in to your Microsoft
Office account and basically OneDrive in
this case, though I'll just save it to my
desktop. It opens up, and I just give it a name. So there's the name I want to use.
I click Save, and we're good to go. And, of course, I can also click there on Fileand I could print it, now that I've saved. I could have printed it without saving,but it's a good idea to save first, just
so you don't forget. But I can now print
and there's all these print options. Now, in addition to Print and Save, noticewhat else that there is. There's Export,
and this is very powerful. I could create
a PDF out of this document. So I can
click that, save it also to the desktop

in this case, and so now when I go to my desktop,look there is a PDF document that I've
created from inside Microsoft Word and
here's the original in Word format. So
that's a nice powerful option, just built
right into Word. So I'm done, so I'm going to close out ofthis document completely, go to my
desktop. Let's say next week I need this
same document, I can just go back to Word, open it up and, look, because it wasrecently created, it shows up here. So
this is a list of recently created

documents on this computer and there it
is at the top. Now, as I use this more and
more on this computer, I'm going to end up
with 20, 3, 50, 100 documents. It might be
nice, if this is a document that I'm
going to keep working on a lot over the
next few weeks, it might be a good idea
to try to get it to stay at the top of
the list. Well, there is a way to do that.
If you put your mouse on it, look there's
a little pin. And if you click that pin,
it will pin this particular document to
the top of the list. Now, I know right now,
I just have the one document, but imagine

500 documents. This document would remain
at the top of the list because I pinned
it. So that's a little trick that I think
is helpful to know.
So in this tutorial, we have gone
over all of the basics that you need to
know, all of the essentials that you need
to know to start using Microsoft Word,
whether you're a teacher, whether you're
a student, a business-person, or you're
just using this on your own at home.
Microsoft Word is very powerful. You can
use it to make all sorts of things, and
what I've given you here today is just

the basics to help you get started, with
a few little bonus tips and tricks in
there that are a little bit more than
basic. So in the future, I'd like to make
an advanced Microsoft Word tutorial, so
watch for that.
But thanks for watching and please
consider connecting with me on my social
media websites, like Facebook, Twitter and,
Pinterest, and definitely do subscribe to
my YouTube channel for more videos about
technology for teachers and students. and
Watch for a new video at least every
Monday.

If you like this video, here's my entire playlist of Word tutorials: http://bit.ly/2FY6NVT
Learn the basics of effectively using Microsoft Word, including how to format images so that they can be moved freely around your document and positioned where you want them to be.
***Consider supporting Technology for Teachers and Students on Patreon***: https://www.patreon.com/technologyforteachersandstudents

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